Table of Contents

Set up Combine Shipments

If you want to invoice more than one shipment at a time, you can use the Combined Shipments feature.

The Timber solution offers you even more functionalities to make combined shipments easier to create and provides you with a better overview of your invoices.

There are several setups which must be done, before you can start working with the Combine Shipment feature.

Create Combine Shipment Journal Templates and Batches

  1. Choose the Search, enter Combine Shipment Journal Templates, and then choose the related link.

  2. On the Combine Shipment Journal Templates page, click on New to create a new template.

  3. Fill in a Name and Description.

  4. Choose Batches action in the top menu.

  5. In the window that opens, click on New to create a new batch.

  6. Fill in a Name and Description.

  7. In the Document Creation field, choose the drop-down arrow to define, which documents are included for the combined shipment.

  8. Close both pages.

Set up Combine Shipment in Wood Setup

  1. Choose the Search, enter Wood Setup, and then choose the related link.

  2. On the Combine Shipment FastTab, choose the drop-down arrow in the Default Combine Shipment Template field and select a template.

  3. In the Default Combine Shipment Batch field, choose the drop-down arrow and select a batch or choose the Plus icon to create a new one.

  4. Close the Wood Setup page.

Set up Combine Shipment Conditions

Set up Combine Shipment Conditions to define when and how invoices should be created and which information should be added automatically.

  1. Choose the Search, enter Combine Shipment Conditions, and then choose the related link.

  2. On the Combine Shipment Conditions page, click on New to create a new line.

  3. Enter a Code and a short Description in the corresponding fields.

  4. If invoices should only be created, when the invoicing amount is higher than a specific value, use the Minimal Amount (LCY) field to define it.

  5. In the Wrap field, choose the drop-down arrow and select the way an invoice is created. Options are:

    • Bill-to Customer No.: The invoice is created for all shipments of the same Bill-to Customer No.
    • Sell-to Customer No.: The invoice is created for all shipments of the same Sell-to Customer No.
    • Ship-to Code: The invoice is created for all shipments with the same Ship-to Code.
    • Single Invoice: For each shipment, a single invoice is created.

  6. For each shipment, the system adds additional information to the invoice lines. Which fields this information includes, is defined in the Auxiliary Info Line field.

  7. Select the Insert Your Reference, Insert Name of Purchase and/or the Insert Comissiontext checkboxes to add further information to the invoice lines.

  8. Close the Combine Shipment Conditions page.

Tip

If prepayment invoices should not be combined with normal invoices, select the Do not combine prepayment invoices with usual invoices checkbox.

Combine Shipment Translation

If your customers are located in different countries, you may want to add translations for the fields which are added to the invoice lines.

  1. Choose the Search, enter Combine Shipment Translations, and then choose the related link.

  2. On the Combine Shipment Translations page, click on New to create a new entry.

  3. On the Group FastTab, choose the drop-down arrow in the Language Code field and select a language.

  4. Add a translation for each field.

Note

Translations can be set up for multiple languages.