Table of Contents

Combine Shipment

If you want to invoice more than one shipment at a time, you can use the combined shipments feature.

The Timber solution offers you even more functionalities to make combined shipments easier to create and provides you with a better overview of your invoices.

Note

There are several setups which must be done, before you can start working with the combine shipment feature.

Before you can create a Combined Shipment, you must have posted more than one sales shipment for the same Customer in the same currency. In other words, at least two Sales Orders must have been created and posted as shipped, but not yet invoiced.

Create invoices with the Combine Shipment Journal

  1. Choose the Search, enter Combine Shipment Journal, and then choose the related link.

  2. In the Batch Name field, click on the edit button Search.

  3. On the Combine Shipment Jnl. Batches page, select the appropriate Batch.

  4. Click OK to close the page.

  5. On the Combine Shipment Journal page, click on Calculate and Calculate Combine Shipment in the top menu.

Note

Running the Combine Shipment calculation multiple times may result in multiple unposted invoices/credit memos for the same shipments.

  1. On the Create Combine Shipment page, fill the following fields in the Options FastTab.

    • The Journal Template and Journal Batch fields are automatically filled with the default value from the Wood Setup.
    • Define a Posting and Document Date which are used for the new invoices/credit memos in the Posting Date and Document Date fields.
    • In the Document Creation field, specify which documents should be created. The options are: Invoice+Credit Memo, Invoice, Credit Memo.

  2. Enable one or more of the toggles if the documents should be posted and/or printed directly, if error messages should be shown, or if you do not wish to check unposted documents.

  3. If needed, set filters on Customers or documents.

Check the Combine Shipment Journal

After the calculation of the Combine Shipments, you can check the created lines before posting them. You find general information such as Customer Number, Customer Name, the Last Shipment Number and the Balance. Further information is shown in the following fields:

  • Error Type: Shows if a document is ready for posting or if an error has occurred.
  • Unposted Inv. No.: Shows the invoice number, which was created.
  • Post: Select this checkbox if the invoice should be included in the posting run.
  • Posting Error (Message): If an invoice cannot be posted, the error message is shown in this field.

Posting the Combine Shipment Journal

To post all created invoices in the Combine Shipment Journal, click on Posting and Post in the top menu.

Note

Lines that are successfully posted will be deleted after posting.