Table of Contents

Reason code comments

In business central there are several journals related to items, for example the item journal. When you post a journal, you can add a reason code comment to the journal line. This can be useful for tracking the reason for the journal line. For example, if you are posting a journal line to adjust the quantity of an item, you can add a reason code comment to explain why the adjustment was made. The reason code and the related comments are then transfered to the item ledger entries and in case of parcels, additionally to the parcel no. information comments.

Setup reason code comments for item journals

  1. Select the Search icon, enter Item Journal Templates, and then choose the related link.
  2. Select the Reason Code field and select here a default Reason Code for this journal if that applies.
  3. Choose the Batches action to open the Item Journal Batches page.
  4. Select the Reason Code field and select here a default Reason Code for this batch if that applies.
  5. Select the Reason Code Mandatory field to make sure that there are no postings possible without entering a Reason Code in the Item Journal Line.

Add reason code comments to item journal lines

  1. Select the Search icon, enter Item Journals, and then choose the related link.
  2. Create a new Item Journal Line or select an existing one.
  3. In the Reason Code field, select the Reason Code that applies to this item journal line.
  4. Choose the Reason Code Comments action to open the Reason Code Comments page.
  5. Enter a comment that explains the reason for this item journal line.
  6. Post the item journal with the Post action. The reason code and the related comments are then transferred to the item ledger entries and in case of parcels, additionally to the parcel no. information comments.