Table of Contents

Reason Code Comments

In Business Central there are several journals related to items, for example the Item Journal. When you post a journal, you can add a Reason Code Comment to the journal line. This can be useful for tracking the reason for the journal line. For example, if you are posting a journal line to adjust the quantity of an item, you can add a Reason Code Comment to explain why the adjustment was made. The Reason Code and the related comments are then transferred to the Item Ledger Entries and in case of parcels, additionally to the Parcel No.- Information comments.

After you have set up Reason Codes for the relevant Item Journal Templates or Batches, you can work with Reason Code Comments as follows.

Add Reason Code Comments to Item Journal Lines

  1. Select the Search icon, enter Item Journals, and then choose the related link.

  2. Create a new Item Journal Line or select an existing one.

  3. In the Reason Code field, select the Reason Code that applies to this Item Journal Line.

  4. Click on Reason Code Comments under Home in the top menu to open the Reason Code Comments page.

  5. Enter a Comment to explain the reason for this Item Journal Line and click on Close.

  6. Post the item journal by clicking Post under Home in the top menu. The Reason Code and the related comments are then transferred to the Item Ledger Entries and in case of parcels, additionally to the Parcel No.- Information comments.