Table of Contents

ORDERS

Generally, a generated purchase order is transmitted by e-mail. The supplier receives the order in paper form and enters it manually into his merchandise management system. In addition to the article items, further references, such as the customer's order number, must also be entered. The availability of the articles is checked and a possible delivery date is specified. An order confirmation is then generated and also sent to the customer by e-mail. The customer compares the data such as delivery date, quantities and prices with the order and enters the supplier reference number manually.

When using EDIFACT, the order is transmitted electronically to the supplier via the message type ORDERS. There, the message is automatically read and a corresponding sales order is generated. Here, the articles are automatically collected, provided that they are uniquely identified, e.g. via an EAN. The check for availability is usually done manually again. Since the order was created automatically, other transmitted references, such as an item number, are also automatically transferred. This is very important for the further process, so that individual positions can also be identified at any point in the business process.

In the acadon_EDI solution, the EDI processes have been adapted to the specific needs of the wood industry. This provides the necessary information, which offers the following advantages:

  • Cross-program document status
  • Avoidance of double entries
  • Automation of the necessary business processes

ORDERS Export

EDI processing status (purchase order) First, a message of the message type ORDERS is generated for the affected purchase order. In the header of the purchase order/EDI tab, the EDI processing status field can take the following values:

  • Entered: EDI entry has been made for the purchase order, but the purchase order transmission to the supplier is still pending.
  • Exported: The purchase order has been transmitted to the supplier.
  • Processing error: An error occurred during the transmission of the purchase order.