INVOIC

When transmitting invoice data between business partners, there are some special features that need to be taken into account. For example, it is important that the invoice is correct from a tax point of view. Only in this way is a possible tax deduction possible. When invoices are transmitted in paper form, so-called collective invoices are often created. This collective invoice generally lists several deliveries to the customer. In this way, the number of paper invoices transmitted can be reduced.

When transmitting invoices in EDIFACT/EANCOM format, the INVOIC message type is used. In an invoice message, in addition to the information such as amount, VAT amount, document date, the delivery number and the delivery date are also transmitted. Each invoice document should contain only one delivery. Although this increases the number of invoice documents, it greatly simplifies further processing. For example, an invoice for a goods receipt can be created automatically in ERP using the reference of the vendor delivery number. If the amounts of the documents match or are subject to a certain tolerance, the purchase invoice can be posted automatically. This means that it no longer has to be checked by the financial accounting department. Only in the event of discrepancies does manual intervention and clarification have to be carried out.

In the acadon_EDI solution, the EDI processes have been adapted to the specific needs of the wood industry. This provides the necessary information, which offers the following advantages:

• Cross-program document status
• Avoidance of double entries
• Automation of the necessary business processes