Storage Fee Journal
General
The Storage Fee Journal is used to be able to calculate incurred services in the form of operation plan entries. After the calculation, the created entries can be invoiced to the related customer.
Usage
The Storage Fee Journal can be found in the search with the term Storage Fee Journal.
You can calculate the prices for incurred services by executing the action Calculate.... A query window will appear where you can specify the Calculation Date. By default, the date of the previous day to the current work date is always entered as default value.
In the field Customer Number, enter the number of the customer for whom you want to calculate the operation plan costs.
In the field Project No. you can specify a project for which operation plan prices are to be calculated. Now activate the field Calculate Operation Plan Costs.
If you confirm the query, all existing open operation plan entries will be compared with the operation plan price lists and after calculation the prices for the services will be entered in the rows.
If you activate the additional field Calculate unprocessed Operation Plan Entries, suitable price list lines will be searched again for all not precalculated operation plan entries. If new price lists are found, all required values will be calculated and the respective operation plan entries will be updated.
Explanation of the lines
The field Cost Type shows that it is operation plan costs.
The field Sub Cost Type shows the type of the inventory movement document for which the service was incurred. The fields Customer No. and Customer Name contain the information about the customer.
The field Item Type indicates for which type of packaging or which type of inventory movement the service was created. The field No. indicates the related unique number.
In the optional fields Owner Reference No. and Customer Reference No. references from the inventory movement documents and packaging are stored, if desired/maintained.
The Description indicates for which inventory movement and when a service was created.
The fields Calculated from and Calculated to indicate the period of the service. For operation plans, the creation date of the operation plan entry is always stored here. Therefore, exactly one day results in the Calculated Days field.
The field Charge calculated per gives information about the price calculation method from the price list line.
The field Invoice period is not required for operation plans and remains empty.
The field Charge contains the price for the service. This Charge is calculated by comparing the found price list and the operation plan item in connection with the price calculation method.
Generate and post invoice
You have now the possibility to transfer the created lines into an invoice.
To do this, click on the action Create Invoices. An invoice will now be created per customer in the Storage Fee Journal lines (when calculating according to projects, several customers can occur).
You now have the option to open and view the invoices via the action Open Invoice or to post the invoices directly via the action Post Invoices.
The FactBox for missing operation plan calculations
It is possible to show a FactBox on the right side of the journal for operation plan entries that cannot be calculated.
The FactBox shows all the information needed to identify missing operation plan price list lines and to add them.
| Field | Description |
|---|---|
| Entry Type | The type of the packaging. |
| No. | the unique number of the packaging. |
| Entry Date | The date on which the handling was incurred. |
| Customer No. | The Customer No. |
| Packaging Projekt No.. | The number of the linked packaging project. This field is only visible if the Packaging Projects feature is used. |
| Packaging Projekt Task No. | The number of the linked packaging project task. This field is only visible if the Packaging Projects feature is used. |
| Entry No. | The sequential, unique number of the entry. |
There is a function in the FactBox to switch to the list of operation plan price lists to insert the missing price list lines.
The user does not need to adjust the list of missing calculations when new price list lines are created. As soon as the displayed operation plan entries can be precalculated with an operation plan price list, the entry is automatically removed from the FactBox.
Note
The FactBox fills with new entries when no calculations can be performed for operation plan entries. This happens when the operation plan lines on the inventory movement documents are transferred to entries while posting and there is no active matching operation plan price list line for pre-calculation of the entry. When the user adds the missing operation plan price list lines and performs the calculation of the operation plan entries again, the entries are removed from the FactBox, provided that a matching operation plan price list line has now been found for the calculation.